Last Updated: June 10, 2026
Privacy Policy
Welcome to Karmik. This Privacy Policy explains how personal information is collected, used, stored, processed, and protected when candidates, applicants, or users interact with career pages, job applications, recruitment workflows, and hiring processes powered by Karmik. Karmik is a recruitment and applicant management platform that enables organizations to manage hiring activities, candidate communication, interview coordination, and recruitment operations efficiently and securely. By accessing or using career pages powered by Karmik, you acknowledge that you have read and understood this Privacy Policy.
This Privacy Policy applies to:
• Career pages powered by Karmik • Job applications submitted through Karmik • Candidate portals and recruitment workflows • Resume submissions and recruitment communications • Recruitment-related services integrated with Karmik
This policy applies to candidates, applicants, referrals, interview participants, and users interacting with recruitment processes managed through Karmik.
Karmik may collect various types of information depending on the recruitment process, job role, and organization requirements.
2.1 Personal Information
The following personal information may be collected:
• Full name • Email address • Phone number • Residential address • City, state, and country • Date of birth (where legally permitted) • Gender (optional and jurisdiction dependent) • Nationality or work authorization status • Government-issued identification details (where applicable) • Profile photograph (optional) • LinkedIn profile • Portfolio or website links • GitHub or professional profile links
2.2 Professional Information
We may collect employment and professional information including:
• Resume/CV • Current employer • Previous employers • Job titles • Work experience • Skills and competencies • Certifications and licenses • Educational qualifications • Salary expectations • Notice period or availability • References and recommendations
2.3 Recruitment Process Information
During the hiring process, Karmik may collect:
• Job applications submitted • Interview schedules • Interview feedback and evaluations • Assessment or test results • Recruiter notes • Candidate communications • Offer-related information • Onboarding documentation • Recruitment status updates
2.4 Technical and Usage Information
When users access career pages or candidate portals, technical information may be collected automatically, including:
• IP address • Browser type and version • Device information • Operating system • Access timestamps • Login activity • Session information • Cookies and tracking data • Website interaction analytics
2.5 Information from Third Parties
Karmik may receive information from:
• Recruitment agencies • Employee referrals • Background verification vendors • Job boards • Professional networking platforms • Assessment providers • Public professional profiles
Candidate information is collected and processed for legitimate recruitment and business purposes.
Recruitment and Hiring
• Processing job applications • Evaluating candidate qualifications • Matching candidates to suitable roles • Conducting interviews and assessments • Managing hiring workflows
Communication
• Sending application updates • Interview scheduling • Recruitment notifications • Offer-related communication • Candidate support
Talent Management
• Maintaining candidate databases • Building talent pools for future opportunities • Workforce planning and analytics
Platform Operations
• Improving recruitment workflows • Enhancing platform performance • Monitoring system usage • Maintaining security and compliance
Legal and Compliance Purposes
• Regulatory compliance • Fraud prevention • Audit and reporting obligations • Employment law requirements
Depending on applicable laws and jurisdiction, candidate information may be processed based on:
• Candidate consent • Legitimate recruitment interests • Contractual obligations • Compliance with legal obligations • Employment-related requirements
By submitting an application or interacting with career pages powered by Karmik, candidates acknowledge and consent to:
• Collection and processing of recruitment-related information • Use of submitted information for hiring evaluation • Communication regarding job opportunities • Storage of application data according to retention policies
Candidates are responsible for ensuring that submitted information is accurate and up to date.
Karmik may use AI-assisted or automated technologies to support recruitment workflows, including:
• Resume parsing • Candidate profile extraction • Candidate-job matching • Skill identification • Application categorization • Recruitment analytics • Workflow automation
These technologies are designed to assist recruitment teams and improve operational efficiency.
Final hiring decisions are made by authorized human recruiters, hiring managers, or organizational stakeholders.
Karmik does not use AI systems to make fully automated employment decisions without human involvement.
Candidate information may be shared only with authorized parties involved in recruitment and hiring processes.
Information may be shared with:
• Recruiters • Hiring managers • HR personnel • Interview panel members • Authorized administrators • Recruitment partners • Background verification agencies • Assessment providers • Communication service providers
Karmik does not sell candidate personal information to third parties.
Information is shared only for legitimate recruitment, operational, compliance, or business purposes.
Karmik implements reasonable technical, administrative, and organizational security measures to protect candidate information.
Security measures may include:
• Secure HTTPS encryption • Role-based access controls • Authentication and authorization controls • Encrypted data transmission • Activity monitoring and audit logs • Secure cloud infrastructure • Periodic security reviews • Backup and disaster recovery mechanisms
While reasonable efforts are taken to protect information, no system can guarantee absolute security.
Candidate information is retained only for as long as necessary for recruitment, legal, operational, or compliance purposes.
Retention periods may vary depending on:
• Hiring requirements • Organizational policies • Legal obligations • Regulatory requirements • Candidate consent
Typical retention scenarios may include:
Information Type
- Active applications
- Rejected applications
- Hired candidate data
- Communication logs
Retention Purpose
- During recruitment process
- Future opportunities and audit purposes
- Employment and onboarding requirements
- Operational and compliance purposes
Upon expiration of retention periods, information may be deleted, anonymized, or securely archived.
Subject to applicable laws, candidates may have the right to:
• Access personal information • Correct inaccurate information • Update profile details • Withdraw job applications • Request deletion of information • Restrict certain processing activities • Request copies of submitted data • Opt out of future recruitment communications
Requests may be submitted using the contact information provided below.
Where recruitment operations involve global teams or international organizations, candidate information may be processed or stored in countries outside the candidate's jurisdiction.
Karmik takes reasonable steps to ensure appropriate safeguards are implemented for international data transfers where required by applicable law.
Karmik may integrate with third-party platforms and service providers, including:
• Email and communication providers • Video interview platforms • Assessment tools • Background verification providers • Cloud hosting providers • Calendar and scheduling systems • Job boards and recruitment marketplaces
These third parties may process information according to their own privacy policies and applicable agreements.
Where permitted by law and applicable to the hiring process, organizations using Karmik may conduct background verification checks through authorized third-party vendors.
Such checks may include:
• Employment verification • Education verification • Reference checks • Identity verification • Criminal record checks (where legally permitted)
Candidates may be asked to provide separate consent where required.
Karmik recruitment services are intended for individuals legally eligible for employment.
Karmik does not knowingly collect personal information from children below the legally permitted working age.
Organizations using Karmik are encouraged to follow fair and unbiased recruitment practices.
Karmik supports recruitment workflows intended to promote equal opportunity hiring and reduce operational bias in recruitment management processes.
Career pages or recruitment workflows may contain links to third-party websites or services.
Karmik is not responsible for the privacy practices, content, or security of external websites.
Users are encouraged to review the privacy policies of third-party services independently.
This Privacy Policy may be updated periodically to reflect:
• Changes in platform functionality • Legal or regulatory updates • Security enhancements • Operational improvements
Updated versions will be published with a revised "Last Updated" date.
Continued use of career pages powered by Karmik after updates constitutes acceptance of the revised policy.
For questions, concerns, or privacy-related requests, please contact:
Privacy Team Karmik Recruitment Platform Support: tech.support@cardinaltsinc.net Website: carnationinfotech.com Address: 6th Floor, Urbanac Business Park, Vibhuti Khand, Gomti Nagar, Lucknow, Uttar Pradesh 226010
By submitting an application through career pages powered by Karmik, you acknowledge that:
• You have read and understood this Privacy Policy • The information provided is accurate to the best of your knowledge • You consent to the processing of your information for recruitment purposes • You understand that recruitment-related stakeholders may access your application information as part of the hiring process